Features

The Seven Modules That Run Your Studio

Each module handles one piece of the working artist's business. Together they form a continuous loop from "I'm thinking about applying to a show" to "I closed a follow-up sale six weeks later" — with every number captured and every insight computed in between.

Pre-Show Inventory ANALYTICS Commissions Post-Show Follow-Up Gallery
Pack canopy Print inventory tags Confirm hotel Load truck

01 · Pre-Show Workflow

Never forget the canopy weights again

Every artist has a horror story: arrived at a show without the credit card reader, the back-up tent, the receipt book, the canopy weights, the framing screws. The pre-show module turns the chaotic week before each festival into a tracked checklist, customized for the kind of show you are attending — outdoor, indoor, juried, multi-day, holiday market.

  • Festival-specific checklists. An outdoor show in Florida in July generates a different list than an indoor holiday market in Boston in December. The system knows the difference.
  • Inventory prep linkage. Pieces tagged for the show are auto-pulled from inventory, given tags, and assigned a target sell-through rate.
  • Logistics planning. Drive time, lodging, expected meal costs — all enter the cost basis automatically so per-festival ROI is accurate.
  • Reusable templates. The list you refined for last year's Coconut Grove show is the starting point for this year. You only edit what changed.
$240 SOLD

02 · Inventory & Pricing

Every piece tracked, every margin computed

The single most important question in your business is not "how much did I sell" — it is "what did I have, and what percentage of it found a home." Inventory & Pricing is the heart of the platform: every artwork, sculpture, pendant, vessel, and wall piece lives here with a complete record of materials cost, time invested, framing or finishing cost, asking price, sale price (if sold), and the show it sold at.

  • Sell-through rate by medium and price band. See instantly whether your $200 pieces clear at 60% while your $800 pieces clear at 20% — and adjust.
  • True cost capture. Materials, packaging, framing, processing fees, and an optional hourly time-cost so margin reflects reality.
  • Pricing assistant. Suggested price ranges for new work, computed from historical sell-through of comparable pieces.
  • Voice and image entry. Snap a photo of a finished piece and dictate notes; the system files it.
  • Up to 50 artworks on the free plan, unlimited on paid tiers.
Mar May Jul Sep Nov

03 · Festival Analytics

The dashboard you would have hired a CFO to build

This is the module that earns the platform its name. Every show you attend becomes a row in your portfolio of festivals, complete with revenue, true all-in cost, profit, ROI, sell-through, average sale price, and a per-medium breakdown. Year-over-year comparisons let you see at a glance which shows are appreciating and which are quietly declining.

  • Revenue, profit, ROI, and break-even per show. The four numbers that decide whether to apply again.
  • Sales-by-month and sales-by-medium charts. Built on the same data structure your CPA uses, but readable in seconds.
  • KPI cards. Total revenue, total cost, profit, sell-through, average sale price, and commission revenue, all visible above the fold.
  • Imported transactions. Drop in a Square or Stripe CSV; the system reconciles it against your inventory automatically.
  • Festival comparison view. See ten shows side-by-side sorted by ROI — not by gross sales — and make next year's calendar from the top of the list.
QUOTED IN PROG DONE

04 · Commission Tracker

The custom work that pays you, on time

Commissions are the quiet profit killer in most studios — not because they are bad business, but because they are tracked nowhere. The Commission Tracker brings every custom request, from first inquiry to final delivery, into a single visible pipeline.

  • Status pipeline. Request → Quoted → Deposit Received → In Progress → Awaiting Approval → Completed → Delivered. Cards move with one click.
  • Deposit tracking. Total agreed price, deposit amount, deposit received date — so you know exactly how much is at risk if a client ghosts.
  • Time-to-complete metrics. Year-end, the system tells you the average days each commission took to close, and the variance from the original estimate.
  • Revision count. Track how many rounds of revisions each commission required, surfaced as a per-client average so you can adjust pricing for high-revision clients next time.
  • Reconciliation with Analytics. Commission revenue rolls into the same total revenue figure as your festival sales, with a separate line item.
75% COMPLETE

05 · Post-Show Workflow

The 72 hours that decide next year's revenue

What happens in the three days after a festival ends matters more than most artists realize. Unsold work goes back into inventory or to galleries. Receipts get filed before they fade. Damaged work gets photographed for insurance. New leads get logged before names are forgotten. The post-show module turns this critical window into a structured checklist so nothing falls through the cracks.

  • Inventory reconciliation. Mark sold pieces sold, return unsold to inventory, flag damaged work for restoration.
  • Receipt and expense logging. Drop in the gas, hotel, food, and processing-fee receipts while you still remember which was which.
  • Lead capture transfer. All the cards, notes, and contacts from the show move into the Follow-Up Manager.
  • Show retrospective. A short structured journal: what worked, what didn't, what to change for next year. The system surfaces these notes the next time you apply.
  • Automatic ROI computation. Once expenses are logged, the show's ROI is calculated and added to your festival comparison view.
3

06 · Follow-Up Manager

Turn the 96% who didn't buy into your next month's revenue

Three to five days after every festival is the single most valuable sales window an artist gets, and almost no one uses it. The Follow-Up Manager captures every lead at the moment of interest and surfaces them again at exactly the right time, with the right context, while your work is still fresh in the visitor's mind.

  • Lead capture at the booth. Voice memo, photo of a business card, or quick form — whichever is fastest. The system transcribes and structures it later.
  • Automatic follow-up scheduling. Three days for hot leads ("said they would buy if I had it in red"), one week for warm, three weeks for cold.
  • Template library. Thank-you emails, "the piece you liked is still available," "I have new work in the medium you collect" — customizable, personalized.
  • Conversion tracking. See exactly what percentage of leads from each show converted into eventual sales, and which message templates worked best.
  • Reminder system. The follow-up nudges you on the day, not three weeks later when the moment has passed.

07 · Gallery Connect

From the festival circuit to the gallery wall

The arc of a serious art career eventually moves from the booth to the gallery. Gallery Connect is the bridge: a curated, portfolio-grade view of your inventory designed to be sent to gallerists, art consultants, and serious collectors. Available on the Advanced tier, it transforms your day-to-day inventory database into a polished, public-facing presentation.

  • Public portfolio URL. A shareable, professionally-designed gallery of your work with one link. No website-builder time required.
  • "Buy Now" integration. Direct Stripe checkout on each piece for collectors who want to buy without an intermediary.
  • Buyer email notifications. When a collector views your portfolio or asks a question, you know.
  • Curated views. Show one gallerist only the abstracts; show another only the figurative work. Multiple curated portfolios, one source of truth.
  • Local gallery directory. Discoverable database of galleries in your medium and region, with submission guidelines and contact info.

Seven Modules. One Studio. Every Number Captured.

Start with the free plan and unlock the rest as your business grows.

See Pricing